Data Governance Assessment

Gain control over your data, reduce risks, and build a solid foundation for AI and Copilot

In nearly every organization, data is growing faster than the ability to control it. Files continue to accumulate, storage costs increase, and a large portion of information becomes outdated without anyone noticing. At the same time, it is becoming increasingly difficult to maintain visibility over who has access to what information and to demonstrably comply with laws and regulations. Meanwhile, requirements around privacy, security, and compliance are becoming more stringent and AI solutions such as Microsoft Copilot are putting even greater pressure on these challenges.

Many organizations sense that something is not quite right, but lack the visibility, direction, and concrete approach needed to address these issues in a structured way. The Data Governance Assessment provides insight into how your organization currently manages data, access, ownership, and compliance - and what is required to improve this sustainably.

Do you recognize this?

Storage costs continue to rise due to outdated and redundant information
Sensitive or business-critical data is shared more broadly than intended
Limited visibility into where data is stored and who is responsible for it
Compliance with regulations (such as GDPR, NIS2, and archival legislation) requires greater, and demonstrable, control
Employees struggle to find information or work with outdated data
AI and Copilot are becoming increasingly relevant, but the prerequisites and underlying data do not yet feel secure or ready

The Data Governance Assessment brings these challenges, and the corresponding solutions, together. It provides insight into which information truly adds value, where there is potential for cleanup, how access and ownership are structured, and where governance and processes need to be strengthened.

Based on these insights, you receive a clear roadmap with concrete next steps, enabling your organization to take targeted action to control costs and risks, improve information discoverability, and create a secure foundation for collaboration and the responsible use of AI.

Insight into the current state of data governance within your organization.

An overview of risks, bottlenecks, and opportunities for improvement.

Clear identification of storage cost and compliance risks.

Concrete advice focused on structurally increasing control over your data.

A practical roadmap with priorities and logical next steps.

People

Roles, ownership, responsibilities and awareness.

Process

Policies, ways of working, and active management of data and workspaces.

Technology

Configuration and use of Microsoft 365 and Microsoft Purview.

What do we look at specifically?

During the assessment, we map out, among other things:

The configuration and use of Microsoft 365 and Microsoft Purview.
Access and sharing: oversharing and access to sensitive information.
Classification and labeling: how sensitive data is identified and protected.
Data hygiene: redundant, outdated, and trivial data (ROT)
Management and lifecycle: version control, Teams governance, and lifecycle management of workspaces in Microsoft Teams and SharePoint Online.
Ways of working and processes: to what extent data governance and compliance are actively applied, and which policies form the foundation for this.

1. Preparation and kick-off.

Together, we define the scope, involved roles, and key drivers — such as compliance, cost control, risk reduction, or AI readiness.

2. Analysis & assessment.

We analyze the configuration and use of Microsoft 365 and Microsoft Purview, including data classification, access rights, and oversharing. We also identify outdated and redundant data and engage with relevant stakeholders to assess governance and processes.

3. Insight & direction.

We translate our findings into concrete recommendations and a clear roadmap with defined priorities. This ensures you know exactly where to start to structurally strengthen control over your data.

Prepared for AI

Data governance as a solid foundation for safe and responsible use of Copilot and AI.

Roadmap

Not a theoretical report, but concrete advice and an executable roadmap.

#1 Microsoft partner

In-depth expertise in Microsoft 365 and Purview for data governance, security and compliance.

Coherence

We connect technology, processes and responsibilities into one clear whole.

FAQ

Frequently asked questions surrounding the Data Governance Assessment

The assessment provides insight into how your organization manages data, ownership, access, and compliance. It supports questions related to regulatory compliance, protection of sensitive information, control of data growth, secure collaboration, and readiness for AI and Copilot.

You will receive an overview of the current situation, identified risks, and areas for improvement. Complemented by concrete recommendations and a roadmap outlining priorities and next steps.

We work with a limited group of relevant roles to ensure a complete picture without creating unnecessary impact. During the intake, we align together on who should be involved.

No. Strong data governance is always relevant. However, the adoption of AI and Copilot increases its importance, as AI directly leverages your existing data.